About

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GOVERNOR’S REFERENCE MANUAL FOR NOTARIES
Resources
for Florida
Notaries
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GOVERNOR’S REFERENCE MANUAL FOR NOTARIES
Resources
Contact the Governor’s Notary Section:

To obtain educational materials.

To ask a question about the notary law or
proper procedure.

To file a complaint against a notary.

To respond to a complaint filed against you for
notary misconduct.

To check the status of a “problem” application.

To resign your notary commission.

To report your lost or stolen notary seal.
Notary Section
Office of the Governor
LL06 Capitol
Tallahassee, Florida 32399-0001
(850) 922-6400
Contact the Department of State, Notary
Commissions and Certifications Section:

To report a change in your home or business
address or telephone number.

To obtain information about a particular notary
public or the notary’s bond.

To receive a duplicate copy of your commission
certificate.

To obtain a list of the surety bond companies
approved to process applications.

To report your lost or stolen notary seal.

To request authentication of a notary’s
commission for a document being sent to
another state or a foreign country (a Certificate
of Notarial Authority or an Apostille).
Department of State
Notaries Commissions and
Certifications Section
1902 Capitol
Tallahassee, Florida 32399-0250
(850) 488-7521
(850) 413-9732 or (850) 921-5268
(for Authentications only)
Contact your Bonding Agency:

To obtain and submit an application for
appointment as a notary public.

To check the status of your pending application.

To amend your commission after a lawful name
change.

To receive information about your notary bond
or optional errors and omissions insurance.

To purchase a notary seal.
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GOVERNOR’S REFERENCE MANUAL FOR NOTARIES
Notary Information on the
Internet
B
e sure to check out the Governor’s Notary
Section on the Internet for answers to your
notary questions and mark the site for quick
reference. Our website address is:
http://www.myflorida.com/myflorida/government/
governor initiatives/notary/index.html
Currently, we have access to the complete
Florida notary laws, the last issue of The Notary
View, information about how to become a notary,
a list of the bonding agencies, and our newest
addition, the Governor’s Reference Manual for
Notaries. You can also e-mail the Governor’s
Notary Education Coordinator with your questions
or comments.
Another internet site that may interest you is
the Department of State Notary Public Access
system. From that site, you can look up any Florida
notary and obtain basic information about that
notary, such as the mailing address and telephone
number, the commission number, the expiration
date of commission, the name of the bonding
agency, and the Notary Education Course for first
time notary applicants. The website address is:
http://notaries.dos.state.fl.us/index.html
Check out these other helpful Internet sites for
notaries:
Florida Statutes and Constitution
http://www.leg.state.fl.us
American Society of Notaries
http://www.notaries.org
National Notary Association
http://www.nationalnotary.org
U.S. Immigration and Naturalization Service
http://www.ins.usdoj.gov
U.S. State Department Office of Authentications
http://www.state.gov/www/authenticate
E-Mail E-ducation
for Notaries
H
ow would you like to receive education about
your duties as a notary public through your
own e-mail system? Sound good? Then, simply
e-mail the Notary Education Coordinator with
your e-mail address.
The Notary Section recently added a new
feature to the Governor’s education program for
notaries. An issue or question is addressed in an
informative article and then e-mailed to notaries
once each month. So, send in your address and
watch your e-mail each month.
Notary Education Coordinator
Governor’s Notary Section
FL_GOV_NOTARY@eog.state.fl.us
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GOVERNOR’S REFERENCE MANUAL FOR NOTARIES
National Organizations
Florida notaries are fortunate to have numerous
opportunities for education and support. In
addition to the Governor’s Notary Section, two
national, non-profit, mem-bership organizations offer
educational publications and
other services to our state’s
notaries.
The National Notary
Association (NNA) was
established in 1957 and is based in Chatsworth,
California. The chief goal of the NNA is to provide
information on notarial laws, customs, and
practices, and to support the nation’s 4.5 million
notaries with a wide variety of instructional
programs, professional services, and advocacy
efforts. The Association produces several
publications of interest to Florida notaries,
including
The National Notary
magazine, the
Notary
Bulletin
newspaper, and
The Florida Notary Law
Primer
.
The American Society of Notaries (ASN) is the
oldest non-profit educational organization for
notaries in the United States. Its primary aims are
to educate notaries, to
protect the office of notary
public in America, and to
inspire a high ethical code of
conduct in our nation’s
notaries. ASN is now based
in Tallahassee after moving to the Sunshine State
in 1994 from Washington, DC. The Society
publishes a bi-monthly newsletter,
The American
Notary,
and notary manuals for various states,
including Florida. ASN is also dedicated to the
historic preservation of the contribution of notaries
to America and has an extensive collection of
notarial memorabilia, antique documents, seals,
and artifacts.
Both organizations hold annual conferences for
their members which feature workshops on a
variety of issues conducted by experts on notarial
practices. Additionally, state officials who
regulate notaries gather at these conferences to
discuss topics of common interest.
NNA and ASN also assume an advocacy role
for notaries. State legislators and officials across
the nation often rely upon them for their expert
assistance in understanding the complex issues
concerning notaries. As a result, these
organizations have influenced the development
of current notarial laws and practices in Florida
and other states. They are well respected for their
expertise and valuable service.
If you are interested in membership in either
or both organizations, you may contact them
directly for additional information about their
benefits and membership fees.
NATIONAL NOTARY ASSOCIATION
9350 DeSoto Avenue
Post Office Box 2402
Chatsworth, CA 91313-2402
(800) 876-6827
(818) 713-4000
http://www.nationalnotaries.org
AMERICAN SOCIETY OF NOTARIES
Post Office Box 5707
Tallahassee, FL 32314-5707
(800) 522-3392
(850) 671-5164
http://www.notaries.org
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GOVERNOR’S REFERENCE MANUAL FOR NOTARIES
The Office of
Notary Public
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GOVERNOR’S REFERENCE MANUAL FOR NOTARIES
General Information
What is a Notary Public?
A notary public is a public officer appointed and commissioned by the Governor whose function is to administer
oaths; to take acknowledgments of deeds and other instruments; to attest to or certify photocopies of certain
documents; and to perform other duties specified by law.
Qualifications and Requirements for Appointment

You may only be commissioned in your legal name (or a nickname of your legal name).
Example:
John Quinton Public could be commissioned in the names:
John Quinton Public
John Q. Public
J. Quinton Public
J. Q. Public
Johnny Public
You must sign notarial certificates in your commissioned name, and your notary seal
must bear that name. No variation from the commissioned name is permitted.

You must be at least 18 years of age.

You must be a legal resident of Florida. There is no certain length of time required to
establish residency. However, if the Governor’s Office requires proof of residency, the
following methods, along with the applicant’s intent to reside in Florida, would be
acceptable: a Florida driver’s license; a Florida vehicle registration document; a voter’s
registration card; or a recorded Declaration of Domicile.

If not a U.S. citizen, you must submit a recorded Declaration of Domicile. This affidavit
is available at your county clerk’s office.

If ever convicted of a felony charge, you must have your civil rights restored.
If ever convicted of a felony or if ever charged with a felony and adjudication was
withheld on the charge or the sentence was suspended, you must submit several
documents:
(1) a written statement regarding the nature and circumstances of the charges;
(2) a copy of the Judgment and Sentencing Order, or a comparable court document;
and,
(3) if convicted, a copy of the Certificate of Restoration of Civil Rights (or pardon). The
name of this document may vary depending on the state where the conviction occurred.
This information is required for all felony convictions whether the charges were brought
by the State of Florida, another state, or the United States. If adjudication was withheld
and civil rights were not forfeited, the written statement and court documents are
sufficient.
To obtain information about the restoration of civil rights, you may contact:
Office of Executive Clemency
2601 Blair Stone Road
Building C, Room 229
Tallahassee, FL 32399-2450
(850) 488-2952
Note:
Submission of all the required information does not guarantee appointment. Decisions
are made on an individual basis.

You must take the constitutional oath of office.

You must swear or affirm that you have read the notary laws and will obey them.

You must complete a three hour notary education course if you are a first time applicant.
§668.50(b), Fla. Stat.

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